Glossary¶
Canonical SmartProperty terminology. Use these terms verbatim; do not invent synonyms.
| Term | Definition | Do Not Use |
|---|---|---|
| Account Admin | Highest customer-facing role. Controls workspace settings and user permissions for an association. | super user, admin (alone), owner |
| Association | A community of property owners (HOA, condo, club) that manages shared assets using SmartProperty. | HOA (use only for homeowners associations specifically), community, complex |
| Atlas | SmartProperty's intelligence layer that surfaces insights and answers in-product questions for administrators. | AI, chatbot, bot, assistant |
| Component | A physical asset (roof, pool, elevator) tracked in a reserve study with a useful life and replacement cost. | item, asset (in reserve context), thing |
| Four-Part Test | The Community Associations Institute (CAI) test for a reserve component: the association maintains it, it has a limited useful life, its Remaining Useful Life can be predicted, and its replacement cost is above the association's threshold. | |
| Full Life | The original useful life value for a component before any time has passed. | total life, initial life |
| Fully Funded Reserve Balance | The amount a reserve study calculates the association should have set aside by now, based on the age, Useful Life and current replacement cost of each component. | |
| Funding Plan | A multi-year contribution strategy designed to fund future reserve expenditures. | savings plan, reserve fund schedule |
| Funding Plan Template | A reusable starting point for funding plans, configured once by an Account Admin and applied across associations. | plan template (alone), starter plan |
| HOA Board Member | A volunteer board member of a homeowners association. | board, board member (alone if context is ambiguous) |
| Living Reserve Study | A reserve study kept in SmartProperty, where components, funding plans and reports draw on the same data, in place of a static document. | |
| Long-Lived Component | A component not expected to need replacement within the reserve study's 30-year horizon, such as a foundation. Usually listed in the study but left out of the funding plan. | |
| LRS Report | The Living Reserve Study report: the bundled reserve study report distributed to board members ahead of a board meeting. | board packet, packet, board pack, board report |
| Module | A top-level functional area of SmartProperty, such as Reserve Studies or Financial Management. | section, feature area, area |
| Operating Budget | The annual budget for an association's recurring costs, such as landscaping, utilities, insurance and routine maintenance. Separate from the reserve fund. | |
| Percent Funded | The reserve balance recorded for the property compared with the Fully Funded Reserve Balance, shown as a percentage. A widely used measure of how closely the reserve fund matches projected replacement needs. | |
| Portfolio | A grouping of associations under a single management company or ownership entity. | account group, organization |
| Property Manager | A role for staff at a management company who service one or more associations. | PM, manager, admin |
| RBAC | Role-Based Access Control. The permissions framework defining what each Role can see and do per Module. | |
| Remaining Useful Life (RUL) | Years remaining before a component requires replacement. | time left, remaining life |
| Reserve Analyst | A SmartProperty role for reserve study professionals who prepare and maintain studies. | analyst, RS analyst |
| Reserve Study | A financial planning document projecting long-term replacement costs for the association's components. | cap-ex plan, asset plan, reserve report |
| Special Assessment | A one-time charge to every owner, levied when the association's reserves cannot cover a cost. | |
| System Admin | Internal-only SmartProperty role with cross-account access. Not assignable to customers. | super admin, root |
| Targeted Funding | A Funding Plan type that reaches a target percent funded by a year the association chooses. | |
| Threshold Funding | A Funding Plan type that keeps the reserve balance at or above a minimum the association sets, as a dollar amount or a percent of current replacement cost. | |
| Useful Life | The expected lifespan of a component, in years, from installation to replacement. | lifetime, life expectancy, UL (alone) |